My projects
- processing collections
- film preservation project
- digital projects
Things to manage
- people - different levels
- expectations
- budget
- deliverables
- time
Vision - who's vision, what happens if it changes - oh no! Have to get everyone to buy in to the vision. Think specifically.
Project manager is the goalie - put the ball back into play and keep the team working. Advocate for more resources.
How does my management style impact on the project? Be approachable. Expect stuff to go wrong on the first day. Be there to make the changes and the decisions, get it in writing. Be clear on the decisions that impact the project.
Focus on primary audience.
Mission - what we want to do htttp://www.ohiomemory.org/om/mission.html
Vision - what that's going to look like - http://memory.loc.gov/ammem/dli2/html/lcndlp.html http://www.cdpheritage.org/about/mission.html
Establishing goals - SMART = Specific, Measurable, Achievable, Realistic, Timebound
Communication re: what's possible. Project creep - getting ahead of yourself, take on new, bigger things as the project goes on, STAY FOCUSED! Develop a template/structure to base the next project on. Pad the timeline - stuff WILL happen.
Goals - http://www.dlib.indiana.edu/about/planning/stratPlan.shtml
Know your collection well enough to get good numbers as end goal. Do these things actually exist? Find out, don't guess.
Identify and select appropriate standards - save time and budget in the long run.
Leave a record of what you did for the next fool, ahem, archivist . . .
Money - 1st time through - the amount of money that it will take to do the very best project. Then scale back to what you can get. Ask why - why are we doing the thing and does that impact needs, level of quality, etc.?
Work flow - road map, set of relationships b/t all the steps in a project start to finish with triggers. DETAILED, the more detailed the better. Do a test of all the sections as a part of the planning process. Can you actually do the thing that you are planning?!
LC - DLP Project Planning Checklist
OCLC 12 step process:
- material check-in
- project spec sheet
- material preparation
- digital capture
- quality assurance
- metadata collection
- file naming/directories
- ocr processing
- derivative file creation
- indexing
- media burn
- review & acceptance
Quality control - builds trust of all parties. Establish and document specific criteria that define what is and is not acceptable.
Delegate - the project will be better with collaboration. You need to be able to do all the parts at some level in order to lead, answer questions, troubleshoot, etc. List on the bulletin board better than a calendar.
Evaluation - have you determined a need? Have you met the need? Have you changed lives? for the better . . . ?
Difficulty and rewards increase exponetially with number of collaborators and complexity of project.
- You must believe!
- Do a sample/pilot project
- Decisions depend on circumstance
- The only ones who don't make mistakes are those who don't DO ANYTHING . . .
DO SOMETHING!
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